Job Title: Office Administrator
Location: Dubai
Work Type: Full Time
Working Hours: Monday to Friday
Salary: 4000 AED to 5000 AED
Visa: Free Lance/Own Visa
Client Overview
Our client is a manufacturing firm that specializes in the distribution and formulation of chemical products. They cater to various industries, including personal care, food, cleaning, and more. They are known for their extensive product range, reliable supply chain solutions, and commitment to quality and customer service.
Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to provide comprehensive administrative support to our executive team and oversee daily office operations. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.
Responsibilities
Executive Support:
- Manage executive calendars, schedule meetings, and arrange travel itineraries.
- Provide administrative support, such as preparing presentations, reports, and correspondence.
Office Management:
- Oversee day-to-day office operations, including office supplies, equipment maintenance, and vendor management.
- Maintain a clean, organized, and welcoming office environment.
Communication:
- Serve as the first point of contact for internal and external stakeholders, handling calls, emails, and correspondence professionally.
- Organize and maintain both digital and physical filing systems, ensuring easy access and proper archiving of documents.
Event Coordination:
- Assist in planning and organizing company events, meetings, conferences, and other corporate activities.
Project Assistance:
- Support project management teams with administrative tasks, such as preparing reports, tracking deadlines, and coordinating team efforts.
Budgeting:
- Assist with basic budget management and expense tracking, including submitting purchase orders and invoices.
Requirements
- Up to 5 years of proven experience in an executive assistant, office administrator, or similar role.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).
- Ability to multitask, prioritize tasks, and work independently.
- Strong problem-solving abilities and decision-making skills.
- Knowledge of office management procedures and basic accounting principles.
- A high level of professionalism and ability to maintain confidentiality.
- Experience with scheduling software and virtual meeting tools (e.g., Zoom, Teams) is advantageous.
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